Time Off Request

Standard corporate leave application form.

Request Details

Employee Information

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Leave Dates & Type

Leave Balance

Hire Date —

Coverage & Contact

Free Time Off Request Form Generator (PDF Leave Request)

Create a vacation, sick leave or personal time off request form with signature lines in minutes. Enter the start and end dates and the business days, holidays and return date are worked out for you. Show a leave balance card and add the time off to Outlook or Google Calendar with an .ics file. There is no sign-up, and your details stay in your browser.

How to fill out a leave request

  1. Enter the employee's name, department and the type of leave.
  2. Pick the first and last day of leave; working days and the return date are calculated automatically.
  3. Add a cover person, contact details or a note, then complete the manager and HR signature lines.
  4. Download or print the PDF, and optionally add the leave to your calendar.

Leave request form FAQ

How do I write a time off request?

State the type of leave, the dates, how many working days it covers and who will cover for you. The form lays this out clearly with signature lines for your manager and HR.

Are public holidays counted automatically?

Working days exclude weekends and fixed-date public holidays. Holidays whose dates change every year are not applied automatically, so check them against your leave dates.

Is the form accepted by every employer?

It is a ready-made template. Follow your employer's own policy if it requires a specific process, and keep the signed form as a written record of the request.

Can I add the leave to my calendar?

Yes. Download the leave period as an .ics file and open it in Outlook, Google Calendar or Apple Calendar.

Company Logo
TIME OFF REQUEST FORM

Request #: 2025-001

Date Submitted:

Employee Information

Employee Name
Employee ID
Department
Job Title
Email
Phone

Type of Leave

Vacation / PTO (Paid Time Off)
Sick Leave
Personal Day
FMLA / Parental Leave
Unpaid Leave (LWOP)
Jury Duty / Bereavement

Leave Dates & Type

First Day of Leave
Last Day of Leave
Return to Work Date:
Total Days/Hours:

Coverage & Contact

Reason for Request
...
Covering Person (Backup)-
Emergency Contact Info-
I request leave in accordance with the company Employee Handbook and FMLA guidelines (if applicable).
I certify that this request is valid and I have accrued enough hours.
EMPLOYEE SIGNATURE
Date Approved: ___/___/20__
SUPERVISOR APPROVAL
Signature / Approval
HR / PAYROLL USE ONLY
Record No: _______

* Please submit this form to your supervisor at least 2 weeks in advance for vacation requests.