Leave Request Form

Standard UK corporate leave application.

Request Details

Employee Details

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Leave Dates & Type

Leave Balance

Start Date —

Handover & Contact

Free Annual Leave Request Form Generator (PDF Holiday Request)

Create an annual leave, sick leave or personal leave request form with signature lines in minutes. Enter the start and end dates and the working days, bank holidays and return date are worked out for you. Show a leave balance card and add the leave to Outlook or Google Calendar with an .ics file. There is no sign-up, and your details stay in your browser.

How to fill out a leave request

  1. Enter the employee's name, department and the type of leave.
  2. Pick the first and last day of leave; working days and the return date are calculated automatically.
  3. Add a cover colleague, contact details or a note, then complete the manager and HR signature lines.
  4. Download or print the PDF, and optionally add the leave to your calendar.

Leave request form FAQ

How do I write a holiday request?

State the type of leave, the dates, how many working days it covers and who will cover for you. The form lays this out clearly with signature lines for your manager and HR.

Are bank holidays counted automatically?

Working days exclude weekends and fixed-date public holidays. Holidays whose dates change every year, such as Easter, are not applied automatically, so check them against your leave dates.

Is the form accepted by every employer?

It is a ready-made template. Follow your employer's own policy if it requires a specific process, and keep the signed form as a written record of the request.

Can I add the leave to my calendar?

Yes. Download the leave period as an .ics file and open it in Outlook, Google Calendar or Apple Calendar.

Company Logo
HOLIDAY / LEAVE REQUEST FORM

Request Ref: 2025-001

Date Requested:

Employee Details

Employee Name
Employee / Payroll ID
Department
Job Title
Email
Phone

Type of Leave

Annual Leave (Holiday)
Sick Leave (Self-certified / Fit Note)
Compassionate / Dependency
Maternity / Paternity / Adoption
Unpaid Leave
TOIL (Time Off In Lieu) / Other

Leave Dates & Type

First Day of Absence
Last Day of Absence
Return to Work Date:
Total Days / Hours:

Handover & Contact

Reason (Optional for Annual Leave)
...
Handover Colleague-
Emergency Contact-
I request this leave in accordance with the Working Time Regulations and Company Handbook.
I confirm I have sufficient leave entitlement remaining.
EMPLOYEE SIGNATURE
Date Signed: ___/___/20__
LINE MANAGER APPROVAL
Signature / Approval
HR AUTHORISATION
Record No: _______

* Sickness absence of more than 7 days requires a Fit Note from a GP.